JOB TITLE: Office Coordinator

DIVISION: Table Games

MAJOR FOCUS:

To provide clerical and administrative support for the Table Games Department.

ESSENTIAL FUNCTIONS:

Answer phones, relays messages, and arrange appointments.
Calculate time sheets on a daily/weekly basis for payroll purposes.
Create and maintain departmental files
Prepare counseling forms and evaluations.
Order and maintain an adequate supply of supplies and forms.
Provides advanced, daily administrative support; performs routine clerical duties, such as filing, faxing, printing, binding, photocopying, collating, answering telephones and taking messages
Handles confidential reports and correspondence
Maintains files in orderly fashion
Compiles bi-weekly payroll
Compiles and submits expense reimbursements
Coordinates meetings
Maintains copies of personnel records and files for all employees
Tracks and records vacations, illnesses, and annual performance reviews
Processes new hire paperwork and secures the necessary equipment and access (i.e. computers, phones etc.)
Reads, researches and routes correspondence; drafts responses where appropriate
Welcomes guests and customers; handles routine inquiries
Compiles and prepares reports upon request
Coordinates special projects as directed
Processes purchase requisitions as needed
Monitor office supplies, order replacement supplies as needed. Maintain file of service providers.
Maintains appointment schedule and arranges appointments and meeting
Makes travel arrangements including airline, overnight accommodations and car rental
Other duties as assigned

REQUIREMENTS/EDUCATION:

High School diploma or equivalent required.
Two years prior clerical experience in an office environment.
Ability to communicate clearly and effectively both orally and in writing;
Ability to logically and independently plan, organize and complete work; initiative.
Proficient in Microsoft Office, including Microsoft Word and Excel.
Well-developed interpersonal skills.
Ability to make progress on multiple assignments under time constraints.
Excellent analytical, problem-solving, critical thinking and decision-making skills.
Ability to express ideas or make recommendations concerning job-related issues.
Learn specific job duties and complete detailed work assignments; maintain knowledge of basic concepts and techniques.
Ability to perform the manipulation of numbers and basic math calculations.
Ability to perceive quality of work, read material and review documents; receive instructions and hear inquiries from guest, clients or staff.

ORGANIZATIONAL RELATIONSHIPS:

Accountable to: Director – Table Games
Accountable for: N/A

The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all the work requirements that may be inherent in the position.

Dover Downs, Inc. is an equal opportunity employer.